It goes without saying that you need to be organized to be a successful event planner. All the logistics, client interaction, and physical setup can get quite hectic. The right event management tools can make your job a whole lot easier.
Here are nine event planning software options that you can use to plan your next event.
Cvent’s event management platform automates and simplifies the entire planning process. Start with sourcing your venue and end with custom dashboards and reports after your event. We have everything covered. You can see all of Cvent’s capabilities right here (we’re sure you will find what you need!).
Social Tables brings you the best of venue sourcing, event diagramming, guest management, and check-in. The free event planning tools let you create to-scale diagrams in minutes. You can map out all the smallest details and share them with venues, clients, and collaborators. In addition,
Tripleseat is the best event planning software for unique event venues. It’s a web app for sales and event management built mainly for restaurants, hotels,
Use Regpack to customize registration forms and create unlimited attendee types. You can check in guests with a mobile device or let them check themselves in. You can even embed the software on your website’s sign-up page
Other features include group registration and encrypted payment processing. You can also add a cart and express checkout if you choose to sell products alongside the event. After that, use the software’s survey feature to get feedback from attendees.
5. Event Mobi
Well-known enterprises like Intel, Motorola, IBM, and Johnson Johnson use Event Mobi. This event management tool lets you engage with guests before, during, and after the event. Start with a 14-day trial to check out features like gamification, live polling, and activity feeds via a live display. Private chat is also available, so you can contact specific attendees like VIPs and cater to their individual needs.
Member Solutions was originally created to process membership registrations, so it’s popular among fitness studios. Since it was founded in 1991, it has expanded to include various tools for planning events.
Its event registration feature makes it easy to create signup forms, liability waivers, and other attendee paperwork using a library of templates. All forms are white-labeled and can easily be branded by with your company logo. If you also dabble in marketing, Member Solutions’ email marketing feature can also help keep attendees up to date about your event.
Caterease simplified the catering portion of event planning. With Caterease, you can create visual menus for guests. And for the back of the house, you can create ingredient lists and food prep lists for the cooks
Guests can enter their own food selection. Then, you can use the data to determine how much food and beverage you need. Caterease’s interface might remind you of Microsoft Word and Excel, so there’s almost no learning curve.
Fonteva lets you manage an unlimited number of events with a single annual fee. This service is especially popular in the hospitality industry. Westin Hotel, in fact, is one of its regular users.
Fonteva is a good choice if you’re planning an event that will attract overseas guests. The system has over 100 payment options available, letting attendees pay for tickets and other items without worrying about currency conversions
In addition, planners can also set up a temporary event microsite to keep guests engaged. For instance, you can share forums, contests, and other online activities in the days leading up to the event.
If you’re a corporate conference manager, it might feel like you’re always chasing down programming info for your event.
These nine tools are just a few of our favorite event management tools. What tools are you using? Share them with us in the comments or on Facebook!
Dan McCarthy is an Event Manager at Venueseeker, an event management company based in the UK. Dan has 6 years of event project management under his belt. He has worked on many successful events, and currently, he shares his knowledge by writing on the company blog. Follow him on Twitter @DanCarthy2.