To be efficient in today’s hospitality industry, it’s crucial to be up to date on the technology that’s available to us. Luckily, there are so many event planning apps out there that can save you time.
The best event planning apps
Apps made for event planners
What it is: A platform to create an event, promote it, and sell tickets. It doubles as a social network, so people can discover and share events that match their passions.
Social Tables Check-In
What it is: Ths check-in app provides a fast, professional, and secure alternative to Excel or paper event guest lists. The web-based app also makes 2D or 3D diagramming and seating a breeze.
Cost: Free, with monthly service pricing
What it is: Formerly known as Check-In Easy, this app gives you a simple and fast method for guest registration, check-in, and management.
Cost: Free, with per attendee pricing
What it is: Zkipster is a guest list management application designed to create simple online event invitations, plus an efficient and seamless check-in process.
Cost: Free, with a service charge per event
What it is: When you’re going on site visits, pull up this app. Just using pictures, it will automatically measure the room and draw a floor plan.
Photo, video and audio apps for event planners
What it is: An app that measures volume and compares it to a benchmark. This is especially essential if you’re hosting an event at a venue with noise restrictions.
Get the app: App Store
What it is: A suite of professional-grade audio and acoustic analysis tools. If you know your way around an A/V system, you’ll appreciate the breadth of features including a SPL, RTA, FFT, Speaker Polarity Test, Generator, Audio Scope, CLF Viewer, and Recorder.
Get the app: App Store
What it is: A music streaming app that lets you make your own playlists and listen for free. For events, we recommend upgrading to Spotify Premium to get rid of ads.
Cost: Free, premium plans begin at $9.99
Apps to connect with event attendees
What it is: At events with multiple agenda options, this app helps attendees navigate the conference, convention or trade show. Your guests can quickly find what interests them, plan their experience and connect with other attendees.
What it is: An
Cost: Free to download, various pricing plans
Widely loved project management apps
What it is: A work management platform where you can build customized project management systems, based on your own processes and workflows.
Cost: Free, with charges for additional team members and features
What it is: A project management app used by almost 3,000,000 business. The app includes loads of features, including assigning tasks, setting deadlines, group communication and more. This option is great for large event planning teams.
Popular communication apps
What it is: If you’ve ever wished your phone worked like a walkie-talkie, you need this app. Ask your whole staff to download it for instant communication, even in a crowded event venue.
What it is: Dropbox lets you upload any photo, doc, and video to the cloud. That means you can easily share files with team members or access docs from anywhere, even on event day.
Cost: Free, with a charge for extra storage
What it is: Similar to Dropbox, Google Drive is a cloud storage app. Upload your files, share them with team members, track all your edits and access files from anywhere.
[Know what else can help you with files? Social Table’s Online Storage for Events.]
What it is: Capture all your to-do lists, photos, notes and more in an intuitive note-taking app. Then, access your notes from any device, anywhere
More apps for event planners
The Weather Channel
What it is: A weather app that’s more detailed and precise than the one built into your phone, with ultra-local, 150minute forecasting. Since a change in weather can quickly make or break your event, keep this app handy so you know what’s coming.
What it is: This app scans business cards and saves the info instantly to your phone contacts. And, if you run out of business cards, you can share your own info digitally.
What it is: If you plan on accepting credit card payments at your event, this mobile POS makes it easy.
Cost: Free, with Square taking small cuts of every transaction
Do you have any event planning apps that you use daily? Give us a shout on Twitter and link us to your favorite apps in the App Store or on Google Play!
And don’t forget our Event Planning Toolkit: Plan for the unplannable.
Planning the buffet, placing the mics, laying it all out — it’s not easy making the little details come to life. So in 2011, we set out to change the way events are designed by introducing better collaboration between planners and properties. Today, we’ve evolved that vision into an innovative platform offering the industry’s leading solutions for event sales, services, and group distribution. All to help the world create the best face-to-face events.