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8 of the Best Tools for Event Project Management

All events have a lot of moving parts. From speakers and attendees to food and décor, so many elements need detailed management.

That’s why it’s important to track all of your tasks in an online event management tool. With the right tool, you can see all of your to-dos and deadlines, and collaborate with your event planning team

Not sure where to start? Check out our list of tools that are best for project management for events to help your next meeting or party go off without a hitch.

1. Slack

Tired of reading through long email chains between your team, vendors, clients, and more? Do you sometimes miss important last-minute communications? Try Slack.

Slack is a team communication tool that streamlines your messages into manageable and effective chains. You can organize discussions by overall event, or by more detailed projects (like catering or decor). Slack keeps your team all on the same page ” literally.

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2. Trello

Need to dish out assignments to your team members? Trello allows you to assign tasks and checklists to individual users and monitor their progress.

Trello also tracks actions as they are completed, so you can see your progress in real time. This project management tool uses an intuitive board system that lets you move tasks and messages around. With so many moving parts, event planners can project manage any large event with Trello.

3. Basecamp

Like Trello, Basecamp is a simple communication and project management tool that’s easy to implement and use. Tracking conversations and tasks, it’s a great way to keep your team in the loop on individual portions of any project or event.

You can assign tasks to users and get notified when someone completes a to-do item. Basecamp is a pioneer in project-based management. If you look at every event as a project, this model works well for planners.

4. Asana

If you love kanban boards but need some flexibility, Asana is for you! Asan took the tried-and-true event planning tool and gave it an electronic upgrade.

Collaborate with your team and assign tasks while still using a familiar planning structure. User reports give you in-the-moment snapshots of your team’s progress. Also, its fully-mobile version lets you keep up from anywhere, which means you can easily track tasks even on event day.

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5. Wrike

Have you ever felt like one part of your event team is floundering and the other is suspiciously efficient? With Wrike‘s resource management tools, you can evenly distribute tasks as the event grows closer.

ith both Gantt-like and Kaban board viewing options, you can choose the most comfortable and effective way of seeing your projects (and even change your mind halfway through). Download their apps for event day execution.

6. Active Collab

After a big event, no one likes a surprise bill. Track your team’s spending and costs during planning and execution with Active Collab. Beyond tracking time, Active Collab also offers tools to create invoices, to help get you paid!

Use the task management and team collaboration tools to keep your team on their toes and pull off a flawless event. The tool also provides resource management tools, reports, and client access so your customers can keep up on their event’s progress.

7. Jira

This event project management tool is great for large event teams need to track their time before, during, and after the event. Jira offers time-tracking to make sure everyone gets paid, correctly.

Jira also offers communication and task tracking tools, as well as a client permission system. Additionally, use its advanced filters to access the reports you need to make the right decisions moving forward.

8. ProjectManager.com

Have a complex event that requires a lot of moving parts? The features on ProjectManager.com can help you manage all aspects of your next event, even when tasks are divided among many team members.

ProjectManager.com has a comprehensive toolset (including Gantt charts) that suit complex event management quite well. The site also offers timesheets, budget tracking, and other features that make planning your next event easy.

No matter what system you choose, these event project management tools can be a game changer for event teams. Use these platforms to better manage communications and tasks for more effective planning and better execution. Do a little extra research and find the perfect fit for your team!

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What project management tools for events do you use? Drop us a comment below or tag us on Facebook with your favorite choices. And don’t forget to check out Social Tables helpful Event Management Software!

Still have questions about event project management?

How do you write a project plan for an event?

We recommend using an online tool that is built for project management. These tools are packed with features to ensure critical tasks are accomplished and well-planned.