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5 Event Crisis Management Keys for Planners

Event management crises happen to the best of us – that’s life. In the events industry, there are many small details that go into the perfect event, so it should come as no surprise that things could possibly go awry here and there.

Despite the fear of something going wrong, the best way to address a crisis is to prepare for it in advance. In some cases, that means avoiding the issue entirely while, in other cases, it means having a crisis response plan ready should something happen.

Regardless, things happen and life has a way of throwing us curve balls, so it is always a smart idea to know how to come back from what appears to be a crisis situation.

Here’s How to Deal With an Event Crisis

1. Separate rational thought from emotion to begin to deal with your event crisis.

This is a major part of gracefully bouncing back from a crisis, no matter the type. Emotions have a way of clouding judgment and, in the heat of the moment, sometimes things are said that can’t be taken back. For this reason, it is always best to take a few steps back from the issue at hand – whether it means waiting until you calm down to respond to a negative review or asking someone else for advice, stay away from jumping into the middle of a situation before you’ve gotten a better perspective on it.

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2. Whatever you do, don’t ignore your event crisis.

It seems easy enough to delete that negative comment on social media or to simply brush that bad review under the rug. However, ignoring or deleting things that put you in a bad light can come across as shady to others. Transparency is key in the world of events so it’s imperative to maintain an open and honest position, no matter what the situation is. Take responsibility and look for a solution that satisfies all parties involved. While it may seem difficult in the moment, your transparency will speak volumes about your company’s professionalism.

3. When dealing with an event crisis, ditch the blame game.

His fault, her fault, your fault – none of it matters after something goes wrong. The truth of the matter is that having a scapegoat does not justify the crisis. Any time that is spent playing the blame game is time that should be spent on creating solutions and ensuring that the crisis does not happen again. Avoid pointing fingers and, instead, work together to fix the situation.

4. To get to the bottom of the event crisis, address the deeper issue.

Once the immediate damage control is completed, it is time to look at the bigger picture. Why did this particular situation happen? How did it get caused? Did you have to cancel the event? Rather than looking at what others could have done differently, look at the systems in place to see where there are gaps and what can be fixed. Was it an issue in the timeline creation? Was there a slip up in vendor communication? Look at the underlying cause and find a way to reinforce your procedures to ensure it does not happen again.

5. Be forward-looking when addressing the crisis, and then move on.

One of the biggest mistakes a professional can make after an event crisis is to dwell on it. Do not waste your time overanalyzing what happened and thinking about all of the ways you could have prevented it. It is in the past – once you have addressed the issue and ensured that it will not happen again, the best thing you can do is to simply move on. Consider it a lesson learned and refocus your energy into your making your upcoming events that much better.

Now You’re Prepared to Deal with Any Event Crisis (But Hopefully You Won’t Have To)!

A crisis can be a scary situation, but it is also an opportunity to become a better professional and to grow your company. Everybody makes mistakes, but the successful people are the ones who learn from theirs and continue working at it.

Up next, learn how to create an event risk management plan, and get event security tips to minimize your risk.

Then, be sure to check out our easy event management system to keep your whole event and event staff organized and up to date every step of the way.

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